[] Identify everything that must be done needed to be moved
[] Create a complete working office move budget
[] Make internal company decisions on all office removals tasks
[] Area being considered
[] Type of new offices desired
[] Square feet needed on new working office
[] Budget limits office removals
[] Utilize modular furniture?
[] Replace any case goods furniture?
[] Determine office sizes and who gets new office
[] Make changes or upgrades to office systems before your office move if possible
[] Telephone system
[] Computers and networking
[] Copiers- []Printers
[]Postage meters
[]Fax machines.
[] Establish requirements for archiving or warehousing (off site)
[] Hire a tenant rep broker
[] Hire an architect/interior designer
[] Create working floor plan drafts
[] Provide HVAC requirements for all equipment
[] Provide electrical requirements for all equipment
[] Decide on standard cabling outlet configuration (Voice and Data)
[] Select space ( right space on new office)
[] Negotiate lease terms
[] Negotiate work letter (TI allowance)
[] Sign lease
[] Give notice to old landlord
[] Hire Installation company
[] Cabling
[] Telephone system (replace it or move it)
[] Order new phone/data service (POTS, T-1, ISDN, DSL)
[] Network (upgrade it, back it up, prepare to move it)
[] Security system
[] Modular furniture (replace it or move it)
[] Furniture movers
[] Document destructors
[] New janitorial service
[] Plant watering service
[] Manage construction project
[] Hire General contractor
[] Hire Project manager?
[] Hire MEP engineer
[] Get drawings approved for permit
[] Obtain building permits
[] Change address & phone numbers before office removals day
[] Order new stationery and business cards
[] Order new signs
[] Paint company vehicles
[] Change vehicle registration?
[] Change website to reflect new address/phone numbers
[] Revise advertising
[] Revise yellow pages listing
[] Notify post office
[] Throw away junk and archive old files - in moving office process
[] Warehouse un-needed equipment and files
[] Communicate
[] Memos to employees
[] Letter to customers
[] Notify bank and accountant
[] Notify insurance agent
[] Notify vendors and suppliers
[] Packing prep
[] Order and distribute boxes
[] Rent crates (if applicable)
[] Order and distribute packing materials well ahead of office move
[] Order and distribute labels and markers
[] Provide clear instructions for packing
[] Determine who will pack filing cabinets, supply cabinets
[] Determine who will pack common areas (reception, pantry, library, etc.)
[] Make arrangements to have live plants moved
[] Make arrangements to move framed pictures and any special artwork
[] Move management prep
[] Take complete inventory
[] Document network log-ins, access, print spooling, etc.- [] Perform complete backup of network
[] Perform complete backup of telephone system
[] Document telephone extension, pooling groups, etc.
[] Select department coordinators
[] Create packing/labeling guidelines
[] Arrange to have PCs packed/moved
[] Determinate who will work on move weekend
[] Arrange for packing/moving of copiers
[] Arrange for disassembly/reassembly of modular furniture
[] Arrange to pack/move networking equipment and servers
[] Arrange to prep/move telephone system
[] Arrange for elevator access (both sites)
[] Schedule parking and unloading at new site well ahead office removals- [] Obtain any special moving/parking permits
[] Determine building restrictions for move hours
[] Arrange for protection of floors, walls and elevators
[] Clean up/demo old site
[] Remove old cabling?
[] Arrange for special trash pickup
[] Perform final cleaning?
[] Update:
[] Service agreements
[] Business Licenses
[] Insurance
[] Sales & Use certificates
[] Equipment leases
[] Mandatory HR postings
Download office removals checklist pdf file
Download office
removals world doc
